Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Document Management Specialists
SOC: 15-1299 O*NET: 15-1299.03
Median Salary
$116,580
per year
Job Growth
🚀 8.2%
Much Faster (2024-2034)
Annual Openings
31.3
projected jobs/year
Education Level
Bachelor's degree or higher
Job Zone 4
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
What does a Document Management Specialists do?
How much can you earn?
Entry Level
$55,940
10th percentile
Early Career
$79,370
25th percentile
Median
$116,580
50th percentile
Experienced
$157,500
75th percentile
Top Earners
$188,470
90th percentile
National Salary Distribution
10th
$55,940
25th
$79,370
Middle 50%
MEDIAN
$116,580
Mean: $122,230
75th
$157,500
90th
$188,470
Middle 50% of earners
Median salary
Mean (average)
Key Insights
- •Salary range spans $132,530 from entry level to top earners
- •Middle 50% earn between $79,370 and $157,500
- •Salary spread is 67.0% around the median, showing high variation
- •Total national employment: 435,370 professionals
What's the job outlook?
Job Market Intelligence
High Demand
Market demand
Medium Risk
Automation risk
Current Employment
National Employment:472,000
Top Industries
Professional, Scientific, and Technical Services28.5%
Professional, Scientific, and Technical Services28.5%
Computer Systems Design and Related Services17.6%
10-Year Outlook
Growth Rate:+8.2%
Annual Openings:31,300
Employment Projections
2024 (Current)472,000
Current
2034 (Projected)510,500
+8.2%
+38,500
Employment Change
+8.2%
Growth Rate
10
Year Projection
Growth Category: Faster than average
Geographic Salary & Employment Data
Explore where Document Management Specialists professionals work across the United States
Showing 15 of 50 locations
California
80,150 jobs$134,4401.57x
Texas
57,020 jobs$111,5301.45x
Georgia
20,630 jobs$104,6101.51x
Maryland
19,060 jobs$144,6802.46x
District of Columbia
17,200 jobs$156,5908.75x
Virginia
17,000 jobs$139,0301.48x
North Carolina
15,090 jobs$104,8501.09x
Pennsylvania
14,580 jobs$107,2300.86x
Washington
14,360 jobs$128,9401.44x
Missouri
14,340 jobs$101,0401.74x
Florida
13,710 jobs$105,3700.49x
New Jersey
12,010 jobs$108,3101.00x
Colorado
11,800 jobs$139,5801.47x
New York
11,460 jobs$116,9900.42x
Illinois
11,160 jobs$99,3600.65x
Understanding the Data
Location Quotient (LQ):
- • LQ > 1.0: More jobs than national average
- • LQ = 1.0: Same as national average
- • LQ < 1.0: Fewer jobs than national average
Data Source:
Bureau of Labor Statistics Occupational Employment and Wage Statistics (OEWS), May 2025
Key Growth Factors
- •Faster than average growth expected
- •High current market demand
What skills do you need?
Top 10 Most Important Skills
#1
Computers and Electronics
100%
#2
Critical Thinking
100%
#3
Oral Comprehension
100%
#4
Reading Comprehension
94%
#5
Communications and Media
92%
#6
Written Comprehension
92%
#7
Complex Problem Solving
86%
#8
English Language
82%
#9
Problem Sensitivity
82%
#10
Active Listening
80%
Skills Overview
Computers and Electronics
advanced5.0
100%
Critical Thinking
advanced5.0
100%
Oral Comprehension
advanced5.0
100%
Reading Comprehension
advanced4.7
94%
Communications and Media
advanced4.6
92%
Written Comprehension
advanced4.6
92%
Complex Problem Solving
advanced4.3
86%
English Language
intermediate4.1
82%
Skills are rated on a scale of 0-5, with 5 being the most important. The complexity level indicates how advanced the skill typically needs to be.
Filter:
Sort by:
Computers and Electronics
advancedImportance100%
knowledge
5.0/5.0
Critical Thinking
advancedImportance100%
abilities
5.0/5.0
Oral Comprehension
advancedImportance100%
abilities
5.0/5.0
Reading Comprehension
advancedImportance94%
abilities
4.7/5.0
Communications and Media
advancedImportance92%
knowledge
4.6/5.0
Written Comprehension
advancedImportance92%
abilities
4.6/5.0
Complex Problem Solving
advancedImportance86%
abilities
4.3/5.0
English Language
intermediateImportance82%
knowledge
4.1/5.0
Problem Sensitivity
intermediateImportance82%
abilities
4.1/5.0
Active Listening
intermediateImportance80%
skills
4.0/5.0
Monitoring
intermediateImportance74%
skills
3.7/5.0
Customer and Personal Service
intermediateImportance74%
knowledge
3.7/5.0
Highly Transferable Skills
These skills are valuable across multiple career paths, making career transitions easier:
Health and Safety Engineers, Except Mining Safety Engineers and Inspectors100%
5 shared skills
Foresters100%
5 shared skills
Actuaries82%
5 shared skills
Agricultural Engineers82%
5 shared skills
Biofuels/Biodiesel Technology and Product Development Managers82%
5 shared skills
Water Resource Specialists82%
5 shared skills
Skills by Career Stage
Entry Level
Must Have:
- ✓Active Listening
- ✓Computers and Electronics
- ✓Communications and Media
- ✓English Language
Learn on the Job:
- →Systems Evaluation
- →Speaking
- →Engineering and Technology
Mid Career
Expected:
- ✓Active Listening
- ✓Computers and Electronics
- ✓Communications and Media
- ✓English Language
- ✓Critical Thinking
Senior Level
Mastery Required:
- ★Active Listening
- ★Computers and Electronics
- ★Communications and Media
- ★English Language
- ★Critical Thinking
Skill Development Tips
- •Focus on developing the top 5 skills first - they have the highest impact on career success
- •Transferable skills open doors to related careers and provide flexibility
- •Balance technical skills with soft skills for well-rounded professional development
- •Entry-level positions prioritize foundational skills that can be built upon over time
What technology will you use?
Technology & Digital Skills
Essential technology proficiencies for Document Management Specialists
Technology Intensity
Low
Digital Literacy Requirements
This career requires basic digital literacy
1
Basic
2
Intermediate
3
Advanced
4
Expert
Key Digital Competencies:
Email and internet usageBasic software navigationFile management
Technology Stack
Technology stack information is being compiled for this career.
📚 Technology Learning Resources
Recommended Certifications
- •Vendor-specific software certifications
- •Industry-recognized technology credentials
- •Professional development courses
Online Learning Platforms
- •LinkedIn Learning - Comprehensive technology courses
- •Coursera - University-level programs
- •Udemy - Practical skills training
💡 Technology Skill Development Tips
- •Focus on mastering hot technologies first - they're currently most in-demand
- •Build a portfolio demonstrating your proficiency with key tools and software
- •Stay current through continuous learning - technology evolves rapidly
- •Consider vendor certifications to validate your skills to employers
What's the work environment like?
🏗️
Location
Varies
💪
Physical Demand
LOW
👥
Team Orientation
Varies
🤝
Customer Interaction
NONE
💡Is This Work Environment Right for You?
Consider these factors when evaluating if you'll thrive in this work environment:
- •Are you comfortable working in varies environments?
- •Can you meet low physical demands?
What career paths are available?
Career Pathways
0
Advancement Opportunities
0
Lateral Move Options
0%
Avg. Salary Increase
Advancement Opportunities
Typical career progression paths from Document Management Specialists
💡 Career Planning Tips
- •Most successful advancement happens after 3-5 years of experience
- •Lateral moves can provide valuable cross-functional experience for future leadership roles
- •Focus on developing skills that are transferable across multiple career paths
- •Consider industry trends when planning long-term career moves
Is this career right for you?
Personality & Values Fit
Is This Career Right for You?
Document Management Specialists professionals typically have a CIE Holland code and highly value achievement
CConventional
IInvestigative
EEnterprising
Important Personality Traits
Work styles that contribute to success as a Document Management Specialists
Attention to Detail
CriticalAttention to Detail
Importance Level4.75
Integrity
Very ImportantIntegrity
Importance Level4.45
Dependability
Very ImportantDependability
Importance Level4.35
Cooperation
Very ImportantCooperation
Importance Level4.25
Analytical Thinking
Very ImportantAnalytical Thinking
Importance Level4.20
Initiative
ImportantInitiative
Importance Level3.90
Complete Work Styles Profile
Attention to Detail
4.8
Integrity
4.5
Dependability
4.3
Cooperation
4.3
Analytical Thinking
4.2
Initiative
3.9
Adaptability/Flexibility
3.9
Leadership
3.9
Persistence
3.9
Achievement/Effort
3.7
💡 Tips for Career Fit Success
- •While personality fit is important, skills can be developed with practice and training
- •Consider informational interviews to better understand the day-to-day personality requirements
- •Work environments vary by employer - research specific companies for cultural fit
- •Your interests and values may evolve - reassess periodically throughout your career
What education is required?
Education Level
Bachelor's degree or higher
Typical duration: 4 years
Preparation Level
Job Zone 4
Considerable Preparation Needed
Experience Needed
A considerable amount of work-related skill, knowledge, or experience needed
📚 Education Requirement
Required Level:Bachelor's degree or higher
Most of these occupations require a four-year bachelor's degree, but some do not.
Training:
Significant preparation with related work experience
💼 Experience Requirement
A considerable amount of work-related skill, knowledge, or experience needed
Common pathways to gain experience:
- • Bachelor's degree in related field
- • Several years of work experience
- • Professional certifications often required
4
Job Zone Four: Considerable Preparation Needed
Most of these occupations require a four-year bachelor's degree, but some do not.
Bachelor's degree in related fieldSeveral years of work experienceProfessional certifications often required
Ready to Start Your Journey?
Explore educational programs that can help you become a Document Management Specialists.
Browse Training Programs →The Apprenticeship Route: Earn While You Learn
You don't necessarily need to pay for school to enter this field. There are 140 registered apprenticeship sponsors for this occupation in the U.S. DOL system — including 2 union/joint labor-management programs. Apprentices earn a wage from day one, typically starting at 40–50% of the journeyman rate, and finish with no tuition debt.
Most sponsors: GU (23) , TX (19) , SC (14) , GA (8) , CA (7)
How apprenticeships work →Source: U.S. Department of Labor, Registered Apprenticeship sponsors (apprenticeship.gov)
Trade Colleges That Train for Document Management Specialists
Top trade colleges by completions in fields that prepare students for this career.
Ivy Tech Community College
Indianapolis, IN
1.8k program completions/year
MyComputerCareer at Raleigh
Raleigh, NC
1.8k program completions/year
Northern Virginia Community College
Annandale, VA
1.4k program completions/year
MyComputerCareer at Columbus
Columbus, OH
1.2k program completions/year
MyComputerCareer at Indianapolis
Indianapolis, IN
1.1k program completions/year
Jefferson Community and Technical College
Louisville, KY
1.0k program completions/year
Wake Technical Community College
Raleigh, NC
1.0k program completions/year
Chattahoochee Technical College
Marietta, GA
718 program completions/year
Central Piedmont Community College
Charlotte, NC
716 program completions/year
Gwinnett Technical College
Lawrenceville, GA
626 program completions/year
Northshore Technical Community College
Lacombe, LA
595 program completions/year
Bluegrass Community and Technical College
Lexington, KY
546 program completions/year